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New Hope for Kids Gala: Art of the Vine. Volunteers needed!

  • Fields BMW 911 N Wymore Road Winter Park, FL, 32789 United States (map)
The Art of Vine logo.jpg

Volunteers Needed – Friday, April 20, noon – 11pm

We are in need of 60 volunteers to help us with this event.
Please sign up by clicking this TICKET URL

Set-up 11 am - 5pm /

Event 5:30 – 11 /Clean –up 11pm
Set- up/ decorate, registration, wine servers, food servers, Silent Auction, entertainment liaison, Live Auction, Info table and direction, assist with trash

Set -up Shift noon – 5pm
Volunteers will assist in event set up. Place tablecloths on tables, wrap wine, place signage, prep glasses, etc.

Guest Registration Shift 5pm – 8:30pm
Volunteers will greet guests as they approach the registration tables and sign them in.

Volunteer Check-In Shift 5pm – 8pm
Check in all volunteers, Leads and Staff and give them their name badge. Area Lead or appointed person will meet their volunteers and take them to their area.

Wine Glass Station Shift 5pm – 8:30pm
Volunteers will hand each guest a wine glass as they enter the building.

Security Shift 5pm – 10:30pm
Volunteers will secure various locations to ensure guests safety and event security.

BMW Ticket Sales Shift 1 5pm – 8pm Shift 2 7:30pm – 10pm
Volunteers will sell Drawing of Chance tickets for a chance to win a BMW. Tickets are 1 for $100 or 2 for $150. Volunteers will be responsible for a cash bag (volunteer is to count cash and verify amount with Finance person when cash bag is received and again when the cash bag and ticket stubs are picked up.) Drawing is at 10pm

NHFK Table Shift 5pm – 10pm
Give information to guests about program services at NHFK

Wine Sales Shift 5pm – 10pm
Sell wrapped/mystery donated wine bottles (red + wine) valued at $35 – $100 dollars for $30/bottle

Photo Wall Station Liaison Shift 5pm – 10pm
Assist Photographer with photos and selfies

Bars / Wine Stations / Runners Shift 5pm – 11pm
Bar tenders will mix drinks for guests. Volunteers at Wine Stations will pour wine for guests. Runners will keep ice in tubs and replace wine to be chilled as necessary. Runners will also relieve pourers if one needs a break. (Runner will be asked by Lead) TIPS Certification a plus.

VIP Table Servers Shift 5pm – 11pm
Volunteers will give extra customer VIP services to sponsors’ tables during the evening so that they do not need to leave their table, especially during the live auction.

Silent Auction Guards Shift 5pm – 8:30pm
Silent auction begins at 6:00pm. You will assist bidders when necessary. You will keep an eye on the items in your area to assure them from walking away. At the close of the silent auction you will be asked to help move some of the items for pick up.

Auction Check Out Shift 8:30pm – 11pm
Silent auction ends at 8:30pm. You will assist in tallying up winning bids on designated forms. When check-out opens you will process the successful bidders. Rhonda will further instruct you on what to do via a pre-event meeting.

Auction Claim Area Shift 9pm – 11pm
Volunteers will retrieve auction items for guests. Rhonda will further instruct you on what to do via a pre-event meeting.

Live Auction Shift 8:30pm – 10pm
One volunteer will help the auctioneer by handing the item for bid to the auctioneer. The other volunteers will assist the auctioneer by “spotting” a bidder Rhonda will further instruct you on what to do via a pre-event meeting.

Event Clean Up Station Shift 5pm – 11pm
Volunteers will pick up trash (ie; plates and glasses) throughout the event, dump trash into trash containers, and put dirty wine glasses in boxes located at clean up station. When trash containers are full, volunteers will remove bags and carry to back of house trash container. When there are enough full boxes of dirty wine glasses, take them to the New Hope van. (Lead will instruct when to do this)

Post Event Clean Up Shift 10pm – Midnight
Volunteers will help load leftover wine and liquor, wine glasses, signage, etc.

We hope to see you there!

Please note:
When making your reservation, please reserve only your spot and maximum 1 more guest. If there is more than 2 people, extra people must make their own separate reservation.